Accountant/HR Administrator

Are you a Non-Profit Unicorn?  Do you like college athletics?  Come work for the Wolfpack Club!

POSITION SUMMARY

The Accountant/HR Generalist is responsible for the day-to-day accounting functions including accounts payable preparation and accounts receivable, as well human resource functions such as payroll and benefits.  The position serves as the liaison with outsourced third party responsible for accounting and CFO services.

RESPSONSIBILITIES

• Accounting
• Cash Receipts:  Run daily donation reports from donor database, reconcile to bank, and import into accounting software.
• Work with membership department on proper accounting of receipts received via ACH and via third parties such as Stripe and PayPal.
• Cash Disbursements:  Obtain approval and proper coding of all accounts payable invoices including verification of legitimate and necessary expenses, fund coding, and verification of sales tax.  Upload to Bill.com for processing and payment.  Prepare wires when applicable.
• Credit card reconciliation:  Confirm receipts have been accurately coded and uploaded to website.  Import expense activity into accounting software if applicable.
• General journal entries as needed.
• Payroll:  Prepare and submit bi-weekly information to payroll provider.  Confirm hours, time off, reimbursements, and correct compensation.  Produce semi-monthly payroll deductions for membership dues to be submitted to membership department for import.  Prepare and submit year end fringe benefit payroll.
• Process and submit semi-annual sales and use tax refunds.
• Remit amusements tax seasonally for football premium seating revenue.
• Oversight of property and liability insurance coverage including courtesy car program.
• Human resources
• Onboarding of new employees by collecting new employee forms, setting up new employees in payroll system, and submitting forms to insurance provider. 
• Offboarding of termed employees.
• Notify insurance companies of applicable salary changes, life changing events, dependent coverage.
• Liaison with former employees regarding retirement plans.
• Other
• Oversight of mobile devices (issuance, transfers and terminations of cell phones issued to employees)
• Serve as backup to Membership Services as needed.
• Game day responsibilities as needed.
• Other duties as needed by Executive Director or outsourced accounting firm.

MINIMUM REQUIREMENTS

• Bachelor’s degree in business or accounting and three years general ledger accounting experience, or an equivalent combination of education and experience. Experience in payroll and human resources administration highly desired
• Experience with Intacct and CBIZ strongly 
• Strong Microsoft Excel skills

QUALIFICATIONS/EXPERIENCE

• Strong time management skills and ability to meet prioritize and meet deadlines.
• Ability to work independently.
• Non-profit experience preferred.
• Strong team player with ability to partner and communicate with colleagues, staff and donors.
• Commitment to excellent customer service for donors and university staff.
• Ability to maintain high level of confidential information.
• Experience providing leadership by example and influence with a collaborative, team-oriented, highly communicative approach.
• Self-starter with an ability to move multiple engagements/projects forward to completion.
• Ability to proactively identify issues and suggest solutions.

PHYSICAL DEMANDS/WORK ENVIRONMENT

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is often required to sit and to use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb, balance, and to stoop, crouch, or crawl. Vision abilities required by this job include close vision.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions.

WORKING CONDITIONS

While performing the responsibilities of the job, the employee is required to work in an office setting.  The employee may occasionally be exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate.

While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the described essential functions.

The above statements are intended to describe the general nature of the work being performed by people assigned this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.