Administrative Specialist & Gift Processor

About the National MPS Society

The National MPS Society’s mission is to cure, support, and advocate for MPS and ML. We support children and adults with life-limiting rare diseases. Our organization has one office that serves the country in Durham, North Carolina, RTP. If you desire to work with a patient-centric organization and create a meaningful impact on the community and your career, we hope you will apply. Join a progressive and forward-thinking Team in family support, research, and advocacy.

Position Overview

The National MPS Society seeks an Administrative Specialist & Gift Processor. The candidate will work with team members throughout the day, and their primary duties will include gift processing, reporting, and supporting various Society programs. The candidate will serve as an office management liaison and be supervised directly by the President and CEO.

The Administrative Specialist & Gift Processor will ensure day-to-day operations of the office are managed, work closely with the Director of Development in gift processing, coordinate multiple programs in a diversified setting, work closely with others to engage in special projects annually, process mail, copy oversight, oversee the CRM program for gift processing, support the Annual Family Conference with other team members, engage in committee meetings, and assist the organization in the successful adherence to its mission and vision.

The ideal candidate must have at least 2+ years of administrative management experience. This essential position is full-time and located on-site. The National MPS Society is a 2500+ member organization in the rare disease community, and its ten professional staff members work collectively under the board of directors' oversight, using a $3 million budget to accomplish its mission.

Responsibilities include, but are not limited to:

• Data management, including processing donations, generating financial and data reports, maintaining spreadsheets, and updating the member database
• Working directly with the Director of Development and Controller to balance gifts
• Supporting National events i.e.; Conference, Gala, and National Runs
• Answering phone calls and emails in a professional and courteous manner
• Serving as the initial point of contact and directing calls/inquiries as appropriate
• Office management, including maintaining organized office/storage space and overseeing office supply purchasing and inventory
• Working with vendors to purchase office supplies and materials
• Performing clerical functions including but not limited to mailings, copying, email management, etc., and providing support to others in the office as needed
• Maintaining and updating shipment of orders

REQUIREMENTS:

• Degree and a minimum of (2) years progressively responsible administrative management and support in a multi-person office environment. Preferred candidates will possess a bachelor’s degree in communication, business, or related field or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Willingness to travel at least three times yearly for Board of Directors meetings and annual family conferences, capstone fundraising events, and board meetings.
• Ability to embrace technology platforms and manage multiple website content; relies on troubleshooting skills, quick learner, and proactive.
• Analyze data and information using established criteria to determine consequences and to identify and select alternatives. Compare, count, compute, tabulate, measure, differentiate, categorize, classify, copy, record, and transcribe data and information.
• Manage multiple projects with deadlines, with and without direct supervision.
• Advise and provide interpretation to others on how to apply policies, procedures, and standards to specific situations.
• Work collaboratively and effectively with fellow employees, board members, volunteers, organization members, committees, and other agencies; deal with the public in a courteous/tactful manner.
• Communicate effectively both orally and in writing.
• Apply simple mathematics, descriptive statistics, and algebraic formulas. Interpret statistical reports and/or formulation and equation data.
• Operate and maneuver equipment and machinery requiring simple but continuous adjustments, such as motor vehicles, computers, printers, telephones, fax machines, calculator/adding machines, and copiers.
• Coordinate eyes, hands, feet, and limbs in movements such as data entry and word processing.
• Oversee storage and inventory of all publications
• Strong Microsoft Suite skills are essential.
• Exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and pulling.
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Additional Information:

• The salary range is $58K - $64K, dependent on work experience
• Position type: full-time
• Benefits: health stipend and 401K
• Job location: Durham, N.C.
   

The National MPS Society is an EEO Employer.

Please send your resume and a cover letter explaining why you would be a good match for this position, how you meet the qualifications, and your salary requirements to jobs@mpssociety.orgwith Administrative Specialist & Gift Processorin the subject line.

NO PHONE CALLS, PLEASE. All inquiries are to be directed via email as specified above.