Event Specialist

Position: Event Specialist

Exemption Status: Non Exempt | Full Time

Hours: Monday-Friday, 8:30am-5pm | 37.5 hours per week

Team works Remote Fridays!

POSITION SUMMARY

We are searching for a self-motivated and outgoing event specialist to assist our organization in delivering phenomenal events for our members. The event specialist will be responsible for working with Special Events Committee to conceptualizing event themes, preparing and managing event timelines, coordinating technical aspects, marketing, and help oversee event happenings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Research potential venues
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Market the event
• Secure sponsorship
• Help manage all pre and post event operations (preparing venue, invitations, pre and post internal and external communication, etc.)
• Complete final checks the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre and post-event evaluations.
• Evaluate event’s success and submit reports

KNOWLEDGE, SKILLS AND ABILITIES

• Strong computer skills including MS office
• Skillful with website administration
• Ability to multi-task on a daily basis
• AMS Software experience preferred
• Brochure and flyer layout and design
• Strong attention to detail
• Excellent customer service and interpersonal skills
• Excellent listener and communicator
• Highly organized, flexible, and efficient
• Graphic design skills desired
• Able to handle stress and remain calm

EXPERIENCE REQUIRED

• 1-3 years experience in events
• Proven track record of organizing successful events
• Experience in non-profit organizations a plus
• Excellent command of English (written and verbal)
• Willingness to work evening/weekends and nonstandard hours as needed
• Canva, Mailchimp highly desired
• AMS Software experience a plus

EDUCATION / CERTIFICATIONS REQUIRED

• Bachelor’s degree in Communications, Journalism, Public Relations, or related field
• Related work experience or other certifications may be considered in lieu of degree

PHYSICAL DEMANDS / WORK ENVIRONMENT

• Sedentary/stationary position. Must be able to remain in stationary position for prolonged periods (up to 85% of time) with occasional movement around office environment
• Requires frequent use of computer for extended viewing of computer screen (at least 85% of time) and repetitive use of a keyboard and some phone activity
• May require occasional travel by car to corporate office, event site, training, or conferences
• Communication skills: listening, verbal, written, presentations