Project Coordinator

Job Title: Project Coordinator
Department: Projects and Administration
Reports To: Executive Director

Job Summary:
As a Project Coordinator at Bach Akademie Charlotte, you will play a crucial role in ensuring the successful planning, execution, and management of projects across our musical and educational programs. Reporting directly to the Executive Director, you will oversee project activities, manage timelines, and ensure efficient resource utilization, all while maintaining alignment with the organization's strategic objectives.

Key Responsibilities:

1. Project Planning and Coordination:
• Assist in the formulation and detailed planning of projects to ensure goals are aligned with the organization’s strategic direction.
• Monitor project timelines and progress, adjusting schedules and resources as necessary to meet project objectives.
• Manage project tasks, ensuring they are completed on time and within scope and budget.

2. Internal Communication and Stakeholder Management:
• Act as a liaison between the Executive Director, staff, and external partners to ensure clear communication and effective project execution.
• Organize and lead project status meetings, providing updates to the Executive Director and relevant stakeholders.
• Build strong relationships across the organization and with external entities to support project goals.

3. Documentation and Reporting
• Utilize Google Workspace tools to maintain accurate project documentation and facilitate collaboration among team members.
• Prepare detailed reports and presentations on project status, risks, and outcomes for the Executive Director and board members as required.

4. Administrative Support:
• Provide direct administrative support to the Executive Director as related to project activities.
• Manage the logistical aspects of project management, including scheduling, accommodations, and material preparations for events and meetings.

5. Risk Management:
• Proactively identify risks and issues within project plans, proposing and implementing solutions approved by the Executive Director.
• Keep the Executive Director informed of project status and any potential impact on overall organizational goals.

Qualifications
• Bachelor’s degree in business administration, arts administration, or related field.
• Minimum of three years’ experience in project management, ideally within the nonprofit, arts, or educational sectors.
• Proficient in Google Workspace (Google Docs, Sheets, Slides, and Drive).
• Strong organizational, managerial, and decision-making skills.

Skills:
• Excellent communication skills, capable of effectively articulating project needs and status to both internal and external stakeholders.
• Strong multitasking abilities with a focus on detail and accuracy.
• Proven ability to handle multiple projects simultaneously under tight deadlines.

Certifications (Preferred but not required):
• Certification in project management, such as a Project Management Professional (PMP).

Work Environment:
• Primarily remote, with occasional in-person meetings in Charlotte, NC

Job Type:
• Part time, averaging 10-15 hours per week.