Grants Administrator

As a member of the Development Department and under the direction of the Manager of Grants & Government Contracts, this position researches, plans, writes, and submits private and government grant applications in coordination with Inter-Faith Food Shuttle’s  overall organizational advancement efforts, with a particular focus on developing government grants. The Grants Administrator builds quality relationships with funders, convenes staff and community partners, and tracks funding trends and new grant opportunities. 

The Grants Administrator is responsible for assuring that grants within their portfolio are implemented according to the grantor’s requirements and submits all reports to grantors. This position collaborates creatively with Food Shuttle program staff and development team to seek new, innovative, and sustained grant funding.

DUTIES AND RESPONSIBILITIES

• Identify funding opportunities specifically including, but not limited to, federal government opportunities, build community relationships and partnerships, write and submit proposals to foundations, corporations, government agencies and other sources of grant funding to meet and exceed fundraising goals and support the mission and work of IFFS
• Maintain complementary electronic filing systems for grants, funder information, and relationship contacts; hard copy filing maintained as necessary
• Maintain background information and supporting documentation related to grant applications and proposals. Maintain central grant reporting and notification system of reporting deadlines for program directors and finance staff
• Write, prepare, and file reports with funding sources and regulatory agencies. Identifies reporting needs for each of the awarded grants and obtains quantitative and qualitative information from the appropriate program areas or offices to submit accurate and timely reports
• Effectively convene internal and external stakeholders and secure necessary site visits pertinent to proposals and funding exploration and fostering key funder relationships for grant success
• Stay current on new funding opportunities, community social service trends, funding trends, and grantor changes
• Research and provide funding opportunity information to appropriate program directors and work with staff to prepare collaborative, creative proposals seeking funding for programs, which will enhance IFFS’s ability to meet the needs of our communities, clients, and their families
• Advise Manager of Grants and Government Contracts on effective methods of presenting information in applications and proposals
• Create narratives that are accurate, technically responsive and present the project or service in the most favorable way including adherence to submission requirements, responsiveness to scoring criteria and priorities, and meeting the highest professional standard for presentation of materials
• Conduct final review of proposed grant budgets to ensure accuracy and alignment with proposal
• Maintain proactive communication and effective working relationships with IFFS management staff and with representatives of funding sources, governmental and community organizations, and others in regular contact with IFFS
• Promote good community relations and represent IFFS in a positive manner to the community
• Provide input into the annual budget process to ensure that program managers are aware of grant opportunities and the likelihood of obtaining funding from those sources
• Liaise with the finance office to ensure that donor intent, grant parameters, spending and reporting timelines, and program deliverables are communicated to services and are being monitored for agency compliance, meeting deadlines, and positive outcomes
• Assure that the IFFS’s requests for funding comply with all local, state, and federal regulations and that funder’s requirements meet local, state, and federal regulations
• Present grant reports and findings to IFFS leadership, agency management, and program leaders as appropriate, and collaborate with the development team in responding to IFFS’s funding needs
• Assume responsibility for staying abreast of best practices within the field and maintaining relevant professional standards
• Perform other related duties as assigned

QUALIFICATIONS

• Bachelor’s Degree in a field related to English, Math, Communications or Behavioral Sciences and at least four years of grant writing with demonstrable results
• Master’s degree with progressive grant management experience preferred
• Must have extremely strong communication and persuasive writing skills, and considerable, successful grant writing experience
• Must have experience building relationships with funders and community partners
• Experience applying for and managing federal grants is highly preferred
• Must be highly organized and have demonstrated experience in grant research, grant administration and managing multiple grants
• Demonstrated experience in preparing reports and making presentations to management and staff
• Experience with this or other work involving the similar need for compliance with government requirements is a plus

KNOWLEDGE, SKILLS, AND ABILITIES

• Able to apply state and federal laws, rules, and regulations to grants
• Proficient with Windows, Outlook, Internet research, MS Office including Word, and PowerPoint, Development CRM (Donor Perfect), and advanced knowledge of Excel preferred
• Must possess advanced knowledge of guidelines related to program planning and development, budgeting as it relates to grants development, and the evaluation and analysis of policy
• Must possess the ability to work effectively with both financial and non-financial grantees and IFFS staff
• Detail orientation, strong organizational and project management skills including ability to develop project plans, meet deadlines, and analyze and report progress against goals and business objectives
• Ability to manage multiple tasks simultaneously and work in a fast-paced environment

CORE COMPETENCIES

• Establishing Focus: The ability to develop and communicate goals in support of the Food Shuttle’s mission.
• Analytical Thinking: The ability to tackle a problem by using a methodical, systematic, sequential approach; weighing the costs, benefits, risks, and chances for success in deciding.
• Persuasive Communication: The ability to plan and deliver oral and written communications that make an impact and persuade their intended audiences; identifying and presenting information or data that will have a strong effect on others.
• Building Collaborative Relationships: The ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support.
• Customer Orientation: The ability to demonstrate concern for satisfying external/internal customers.

WORKING CONDITIONS

Work Environment: Work is value, goal and deadline oriented. Significant computer work, with extended hours as needed. 

PHYSICAL REQUIREMENTS

Must be able to lift 20 pounds.

DIRECT REPORTS

None