Accounting Clerk

Role Summary:

The Accounting Clerk will be responsible for maintaining accurate and up-to-date financial records, managing transactions, and providing administrative support to accountants and other financial staff. They will record financial transactions, prepare reports, reconcile bank statements, and file invoices and receipts.

Key Competencies:

1. Detail-Oriented: Accurate and meticulous in recording financial data, ensuring precision in all financial documentation.
2. Strong Math Skills: Proficient in performing calculations and analyzing financial data to support sound financial decision-making.
3. Computer Skills: Skilled in using accounting software, spreadsheets, and other relevant digital tools for efficient financial management.
4. Organizational Skills: Capable of managing and maintaining financial records and files in a structured and accessible manner.
5. Communication Skills: Effective in communicating with colleagues, clients, and vendors to facilitate clear and professional financial interactions.

Core Responsibilities:

• Record Financial Transactions: Enter and post financial data into accounting software, including invoices, checks, and receipts, ensuring accuracy and completeness.
• Prepare Financial Reports: Generate essential financial documents such as balance sheets, income statements, and other reports as needed for internal and external use.
• Maintain Financial Records: Systematically file invoices, receipts, and other financial documents to ensure easy retrieval and compliance with recordkeeping standards.
• Process Invoices and Payments: Manage accounts payable and receivable, process invoices, and ensure timely and accurate payments and collections.
• Support Accounting Operations: Provide administrative support including answering phones, organizing files, and preparing documents to assist the accounting team.
• Use Accounting Software: Utilize QuickBooks Online, Microsoft Excel, Word, and PowerPoint to manage financial data, create reports, and support presentations.

Role Requirements and Preferences:

• 2 years' experience in direct accounting clerk roles.
• If HT program graduate, at least 2 years of living off campus.
• HS diploma or equivalent.
• Strong math and technical skills.
• 1-year comparable experience; transferable skills acceptable.
• Clean pre-employment drug test.

Supervisory Responsibility:

This position has no supervisory responsibilities.

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions to this job.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid outside weather conditions.  The noise level in the work environment is usually moderate.

Physical Demands:

The physical demand described here is representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to sit; use hand to finger, handle, or feel; and reach with hands and arms.  The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl, and taste or smell.  The employee must occasionally lift and/or move more than 30 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Communication/Language Skills:

Must have the ability to read, analyze, and interpret common documents; the ability to respond to common inquiries or complaints from clients, or member of the community; and the ability to effectively present information to top management, public groups, and/or board of directors.

Travel:

Requires in town travel, between campuses and offsite meetings/seminars.