The Opportunity
In June of 1968, a small group of community members, brought together by Margaret Keller, met to address a common concern: how to best serve neighbors in need. Over time, the organization’s services have expanded to include financial and emergency food assistance, career coaching, workforce development and so much more. We are also proud to be the home of one of North Carolina’s top-rated thrift stores.
In January of 2025, Dorcas Ministries completed a merger with Western Wake Crisis Ministry, another storied social impact organization, founded in 1983 by a small group of community members, brought together by Antoinette Clark.
The merger between these two organizations is an important milestone in our community. We have been dedicated to helping our neighbors thrive for over 57 years, in partnership with more than 1,200 volunteers and 75 employees striving to uphold our core values of compassion, community, innovation and stewardship.
Position and Requirements
Dorcas/WWCM seeks a dynamic, mission-driven Executive Assistant to the CEO & Board Liaison to provide high-level strategic support to the Chief Executive Officer (CEO), the Board of Directors, and Board Committees. This individual facilitates seamless administrative operations and serves as a key point of contact for internal and external stakeholders, including board members, staff, volunteers, donors, and partners. The position reports directly to the CEO and serves as a vital member of the CEO’s Senior Leadership Team.
Essential Duties and Responsibilities
Administrative Support
• Providing strategic support needs for the CEO, such as preparing memoranda and agendas, scheduling meetings and events, preparing briefings, managing correspondence and other communications to/from the CEO, coordinating travel, preparing expense reports, tracking delegated tasks, etc.
• Organizing meetings, including scheduling, sending reminders, obtaining meeting and event spaces, and organizing catering as necessary for internal and external meetings for the CEO, including with staff and board members, volunteers, donors, partners, public officials, external constituents, etc.
• Supporting the Board of Directors, including managing the board and committee calendars and rosters, taking board meeting minutes, and, as needed, supporting specific board committees, and serving as a liaison between board/committee members and the CEO/staff team.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes for maximum efficiency and productivity.
• Overseeing the day-to-day operations of the office, including managing office supplies and equipment.
• Collaborating with all internal departments and business groups to ensure smooth and efficient processes.
• Developing and implementing administrative policies and procedures, and ensuring that they are followed throughout the organization.
• Providing a sounding board to the CEO and other leaders, as needed.
Reception and Volunteer Leadership
• Work in partnership with the Volunteerism department and the Administrative Coordinator to maintain a consistent and professional presence at the reception area of the administrative offices.
• Ensure that phone calls, emails, and other correspondence are answered politely and professionally, and are returned in a timely manner.
• Ensure that visitors are welcomed, the purpose of their visit is identified, and they are directed to the appropriate department/business group.Other duties as assigned
• Represent Dorcas/WWCM both inside and outside the organization.
• Expand learning and personal skill development through participation in local, regional and national events, as well as career development training.
• Participate fully in events conducted for staff and volunteers. Perform other duties and special projects as assigned by the CEO.
• Handle highly confidential and sensitive information.
• Consistent and predictable attendance is an essential function of the position.
Supervisory Responsibility:
• Ability to coordinate and supervise volunteers to maintain a professional and welcoming presence at the administrative reception area; ability to supervise assigned Intern(s).
• Provide leadership to the Administrative Coordinator.
Education & Experience:
• Minimum of five (5) years of administrative/strategic support to senior executives (or comparable experience).
• Bachelor’s degree (or equivalent experience) preferred.
• Previous C-level administrative and planning experience supporting executives required.
Compensation & Benefits:
• Salary Range: $51,000 - $56,000
• Health, dental, and vision insurance on day one of employment
• Generous paid time off and holidays
• 401(k)
• Tuition assistance of up to $5,250 per year for continuing education and related expenses for an approved program
• Professional development opportunities
• Physical health reimbursement of monthly cost up to $50 per month toward a gym membership of your choice
• Enhanced benefit at Coastal Federal Credit Union
• Cell phone reimbursement of $40 per month
• Flexible work environment
Tentative Timeline:
• Job Vacancy Announcement: October 13th
• Deadline for Resumes: November 14th
• Applicant Review: Ongoing until position filled
• Target Start Date – December 15th (or earlier if possible)
To Apply:
If this opportunity appeals to you, please click here to learn more and apply.
We are an equal opportunity employer. All applicants will be considered for
employment without attention to race, color, religion, sex, sexual orientation,
gender identity, national origin, veteran or disability status.