Executive Assistant/Office Manager

The Executive Assistant / Office Manager provides high-level administrative support to the President & CEO and the executive leadership team (Deputy Director – State Support and Deputy Director – Regional Support). This role manages scheduling and logistics for leadership and statewide groups, coordinates board engagement, oversees office operations, and serves as a conduit for technology support. 

The Executive Assistant and Office Manager is a critical point of contact both internally and externally, ensuring organizational effectiveness, strong communication, and smooth day-to-day operations.

Executive Leadership Support (40%) 

• Manage and coordinate calendars for the President & CEO and executive leadership team.
• Prepare draft emails from CEO to key stakeholders.
• Schedule and organize meetings for leadership, board of directors, board committees, and statewide partners.
• Track and follow up on action items from leadership and statewide meetings.
• Support preparation of agendas, materials, presentations, and minutes.
• Coordinate and manage team special occasions and events.
• Manage travel arrangements and logistics for the executive leadership team.
• Manage expense reporting and receipts tracking.
• Other duties as assigned.

Board Engagement (25%)

• Coordinate board of directors’ meetings, retreats, and committee meetings, including scheduling, logistics, and materials.
• Maintain board records and ensure timely distribution of agendas, minutes, and supporting documents.
• Serve as liaison between board members and executive leadership.

Office Management & IT Coordination (20%)

• Oversee office operations, supplies, and equipment to ensure a professional and efficient work environment.
• Serve as the primary contact for IT needs, coordinating with the organization’s IT contractor (Insight) on technology issues, system updates, and troubleshooting
• Support contract and vendor management for technology and related office services.

Events & Special Projects (15%) 

• Plan and coordinate logistics for statewide convenings, webinars, and special events connected to myFutureNC’s work.
• Provide administrative and communications support for cross-organizational projects as assigned.

Qualifications

• Bachelor’s degree preferred; experience in executive administration or office management may substitute.
• 5+ years of administrative or executive support experience.
• Strong organizational and project management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills; strong relationship-building abilities.
• Proficiency in Google Suite, Zoom, and related platforms.
• Experience supporting or coordinating support for basic office technology - laptops, printers, etc.
• Experience coordinating meetings and events, including board-level engagement with high-profile boards.

Hybrid: This position is based in Cary, NC and requires a minimum of 2 in-person office days per week. Exceptions may apply on an as-needed basis with advance notice provided. 40 hours per week.

About myFutureNC
myFutureNC is a non-partisan statewide nonprofit organization which promotes a shared vision for an education-through-workforce continuum across North Carolina (from early childhood through adulthood) and aligns and coordinates local, regional, and state actions that will dramatically increase attainment of valuable credentials and postsecondary degrees. Our work is guided by meeting or exceeding the State/s goal of at least two million North Carolinians by 2030 with valuable, high-quality credentials and postsecondary degrees that will lead to a stronger, more competitive, and prosperous North Carolina.