Accounting Clerk

Role Summary: The Accounting Clerk will be responsible for maintaining accurate and up-to-date financial records, managing relationships with vendors and providing administrative support to accountants and other financial staff. They will code and record financial transactions, perform check deposits, and file invoices and receipts.

Role Requirements and Preferences:

• HS diploma or equivalent.
• Strong math and technical skills.
• 1-year comparable experience; transferable skills acceptable.
• 2 years' experience in direct accounting clerk roles. (preferred)
• Negative pre-employment drug test. Our company is a proud drug-free workplace. As a condition or employment, all employees are expected to adhere by our policy which prohibits the misuse of drugs and alcohol in the workplace.

Key Competencies:

• Respect: "Respect" as a core value refers to valuing each individual, fostering inclusivity, and ensuring all interactions are grounded in dignity, care, empathy, and fairness. It involves recognizing the worth and contributions of every team member, creating an environment where people feel valued, heard, and supported. We actively listen. We acknowledge and value others contributions. We treat others with courtesy, compassion, and kindness.
• Integrity: "Integrity" as a core value refers to consistently acting with authenticity, truth, transparency, and accountability, even when it is difficult or inconvenient. It emphasizes ethical decision-making, fairness, and a commitment to doing what is best and honorable in the face of complex and difficult circumstances. We act with integrity and fairness. We are accountable. We prioritize fairness and dignity.
• Dedicated: "Dedicated" as a core value refers to a strong commitment to the organization’s mission, goals, and values. It reflects perseverance, responsibility, loyalty, and an unwavering focus on delivering results and contributing meaningfully to the success of the team and organization. Dedication is about going the extra mile, staying motivated, and consistently demonstrating a sense of ownership. We are consistent and reliable. We go above and beyond. We persevere in the face of challenges.
• Growth Minded: "Growth Minded" as a core value refers to a commitment to continuous improvement, learning, humility, and adapting to challenges with resilience and curiosity. It embodies a belief in the potential for development and sustainable change - both personally and professionally - and an openness to feedback and change. We seek and act on feedback. We embrace challenges as opportunities. We recognize that secondary trauma and compassion fatigue can impact us and seek the appropriate support and resources to care for ourselves. We pursue continuous learning.
• Teamwork: "Teamwork" as a core value refers to fostering a collaborative environment where individuals work together toward shared goals and our mission, leveraging each other's strengths and supporting one another to achieve success. It emphasizes mutual respect, open communication, and a unified commitment to the team's success. We collaborate openly and effectively. We support and encourage other team members. We resolve conflicts constructively.

Additional Competencies:

• Detail-Oriented: Accurate and meticulous in recording financial data, ensuring precision in all financial documentation.
• Strong Math Skills: Proficient in performing calculations and analyzing financial data to support sound financial decision-making.
• Computer Skills: Skilled in using accounting software, spreadsheets, and other relevant digital tools for efficient financial management.
• Organizational Skills: Capable of managing and maintaining financial records and files in a structured and accessible manner.
• Communication Skills: Effective in communicating with colleagues, clients, and vendors to facilitate clear and professional financial interactions.

Essential Functions:

1. Establish and maintain relationships with coworkers and vendors to support processing and issue resolution.
2. Process A/P invoices in QuickBooks, verifying proper approval.
3. Assist Finance Manager and Ascend Team with systematic retention, protection, retrieval, transfer and disposal of records.
4. Protect organization's value by keeping information confidential.
5. Support month end and year end close processes.

Core Responsibilities:

• Record Financial Transactions: Enter and post financial data into accounting software, including invoices, credit card disbursements, checks, and receipts, ensuring accuracy and completeness.
• Maintain Financial Records: Systematically file invoices, receipts, and other financial documents to ensure easy retrieval and compliance with recordkeeping standards.
• Process Invoices and Payments: Manage accounts payable, ensure proper coding of invoices, process invoices, and ensure timely and accurate payments. 
• Positive Pay: Ensure Positive Pay transactions are handled in a timely manner. Provide bank with weekly “Issued Check Statement”. 
• Support Accounting Operations: Prepare month end credit card reconciliation. Provide administrative support including answering phones, organizing files, and preparing documents to assist the accounting team. 
• Use Accounting Software: Utilize QuickBooks Online, Microsoft Excel, Word, and PowerPoint to manage financial data, create reports, and support presentations.
• Audit Preparation: Assist in the gathering of information for the audit process.
• Other duties as assigned by supervisor or the Ascend team.  Perform ad-hoc projects and accounting duties as needed.

Work Environment: This role involves the use of standard office equipment, including computers, phones, copiers, filing cabinets. Employees may occasionally be exposed to wet or humid outdoor conditions. The typical noise level is moderate. Reasonable accommodations are available to support individuals living with disabilities in performing job duties.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently needs to sit, use hands to handle or feel, and reach with arms. Occasionally, the employee must stand, walk, stoop, kneel, crouch, crawl, and taste or smell. The employee must occasionally lift and/or move more than 30 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations are available to support individuals living with disabilities in fulfilling these responsibilities.

Language Requirements: English is the primary language of software, documents, participants, and staff of HT, though speaking additional languages is a valuable asset. Must have the ability to read, analyze, and interpret common documents; the ability to respond to common inquiries or complaints from participants, or members of the community; and the ability to effectively present information to top management and public groups.

Travel Requirements: There may be mandatory meetings and/or trainings that take place on another campus or location. You are required to travel to the appropriate location at these times.