Finance & HR Manager

Job Title: Finance and HR Manager

Department: Administration 

Reports To: Executive Director Work 

Schedule: Monday – Friday, 8:30 AM to 5:30 PM 

Employee Type: Full-Time 

Travel Required: 10% Exemption Status: Exempt

Position Summary:

The Finance and HR Manager plays a critical role in ensuring the efficient financial and human resource operations of Oak City Cares, a nonprofit organization that connects individuals and families at risk of or experiencing homelessness with coordinated services. This position is responsible for day-to-day financial processes including accounts receivable (AR), accounts payable (AP), monthly reconciliation with an external accounting firm, grant invoicing, and onsite HR management, including serving as a liaison with a Professional Employer Organization (PEO) for payroll and HR administration.

Key Responsibilities:

Finance (60%)

•Manage all aspects of accounts payable and receivable, ensuring timely and accurate processing of invoices and receipts.

•Maintain detailed records of all financial transactions in QuickBooks Online.

•Prepare and submit timely monthly reconciliation documentation to the external accounting firm; assist in resolving discrepancies.

•Coordinate with the external accounting firm on month-end and year-end closings.

•Maintain compliance documentation to support audits and grant reporting.

•Prepare and submit timely monthly grant-related invoices and financial reports in accordance with funder requirements.

•Support the preparation of internal and board-level financial reports.

Payroll & HR Administration (35%)

•Manage all internal aspects of Human Resources for the organization, coordinating with the PEO and involving the Executive Director when necessary.
 

•Manage the organization’s bi-weekly payroll process in conjunction with the PEO, including timesheet collection, PTO tracking, and benefits administration.

•Manage 403b administration and compliance.

•Manage employee onboarding and offboarding processes, maintaining accurate and compliant employee records.

•Act as primary onsite point of contact for employee benefits, workers' compensation, and HR policy or compliance questions, involving the Executive Director as needed.

•Manage annual benefits enrollment and HR communications.

Administrative Support (5%)

•Assist the Executive Director with Board Finance Committee preparation and meeting minutes.
•Attend internal and community meetings as assigned.
•Perform other duties related to the financial, HR and administrative operations of the organization, as assigned.

Qualifications:

•Education: A minimum of an Bachelors Degree in Finance, Accounting, HR or related field required.

•Experience: 1–3 years of bookkeeping and HR or office management experience (in a nonprofit environment preferred).

•Technical Skills:

> Proficiency in Microsoft Excel, QuickBooks Online, Microsoft Word, and general office software.

> Knowledge of and/or proficiency in HRIS and payroll software systems.oStrong written and verbal communication skills.

•Other Requirements:

> Valid NC Driver’s License and a working personal vehicle for occasional business use.

> Authorized to work in the U.S.

> Commitment to the mission of Oak City Cares: making homelessness rare, brief, and non-recurring.

Additional Qualities:
•Strong attention to detail and time management skills.
•Ability to handle confidential information with a high level of discretion.
•Capable of working both independently and collaboratively.
•Adaptable and proactive in a dynamic environment.