Office Manager

Reports To: Chief Operating Officer 

Category: Full time

Job location: Raleigh, NC 

Website: www.breachrepairers.org

Salary:  $50,000 to $64,000

About Us: 

Repairers of the Breach, Inc. is a nonpartisan 501(c)(3) nonprofit organization based in Raleigh, NC. We seek to build a moral agenda rooted in a framework that uplifts our deepest moral and constitutional values to redeem the heart and soul of our country. Born out of the North Carolina Forward Together Moral Movement, our organization builds grassroots power to combat immoral policies regarding labor, voting, LGBTQ+ rights, healthcare, and criminal justice. Today, we sustain a national movement united across race, class, gender, and faith to repair the breaches caused by centuries of systemic oppression and injustice. 

Job Summary

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative, supervisory, and communication skills, with experience in office management, bookkeeping, and vendor relations. This role offers an opportunity to lead a dynamic team, manage various administrative functions, and contribute to the overall efficiency of our organization. The Office Manager will be responsible for coordinating office activities, and maintaining effective communication across departments. The position will require a background check.  Occasional work during weekends, evenings and travel will be required.

Responsibilities:

Our Office Manager will work closely with the Chief Operation Officer to:

• Ensure daily, weekly and monthly financial responsibilities are completed with detail, accuracy, completeness and timeliness
• Develop and implement office policies to improve workflow efficiency
• Perform a wide range of duties to facilitate the smooth functioning and maintenance of this nonprofit, including answering phones and emails, responding to requests for information, coordinating and administering office mailings, maintaining inventory, and ordering supplies.
• Assist with maintaining bookkeeping records using QuickBooks and perform basic accounting functions such as payroll and budgeting
• Work cooperatively with all levels of employees, management and external agencies
• Build, implement and maintain systems to keep the office organized
• Work closely with  other departments to ensure accurate record-keeping, with a high regard for confidentiality.
• Support staff with project coordination, events, data entry, and mailings and communication as needed.
• Continuously improve systems and processes; assist in the development and implementation of new procedures and practices
• Manage human resources functions such as onboarding, employee records, and policy enforcement
• Other duties as needed

Preferred Skills & Abilities:  

• At least 4 years proven experience in office management or administrative roles in a nonprofit organization setting with a strong background in clerical and organizational tasks
• Supervising experience in team leadership or staff management roles
• Proficiency in QuickBooks for bookkeeping and payroll processing
• Experience with schedule management tools and calendar systems
• Vendor management experience including negotiations and contract oversight
• Knowledge of human resources procedures including onboarding and employee relations
• Excellent communication skills with a professional phone etiquette
• Strong organizational skills with attention to detail and multitasking abilities
• Ability to work with minimal supervision, ability to manage multiple priorities, and work in a deadline driven environment
• Proficient with computer applications – a thorough understanding of Microsoft Office Suite, word processing (Microsoft Word), QuickBooks, mail merge, spreadsheets (Microsoft Excel) and the ability to learn and master other computer technology/software programs as needed. Good command of Internet usage
• Highly professional demeanor, able to work successfully with a wide variety of constituents including donors, board members, volunteers, and professional consultants
• High levels of integrity, trustworthiness, flexibility, compassion, and humor are necessary to address the practicalities of a growing nonprofit, along with the creativity and persistence required to elicit new thinking and change
• Excellent organizational and time-management skills. Solid verbal, written and interpersonal communications skills
• Willingness to work occasional evening and weekend hours and travel as needed 

Equal Opportunity 

Repairers of the Breach is deeply committed to a workplace and global community where inclusion is prioritized, not just valued. As an equal opportunity employer, we strive to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or any other legally protected grounds.