Finance and Administration Manager

Job Title: Finance & Administration Manager

Full-Time, Exempt Position

Location: Garner, NC (on-site)

Hours: 8:00 am – 4:00 pm with occasional before/after hours and/or weekends, as needed. 

NOTE: EMAIL RESUME AND COVER LETTER TO HR@ABLETOSERVE.ORG FOR CONSIDERATION.

About Able to Serve

Able to Serve is a well-established, 22-year nonprofit organization in Garner, NC serving adults with disabilities across Wake and Johnston counties. As a Christian, community-funded ministry, we believe every person is created by God with purpose and value. Our day program equips adults with disabilities to grow in life skills, independence, leadership, and service to others. We strive to create an environment where participants discover their God-given abilities and live fully integrated as valued members of their communities.

Job Summary

The Finance & Administration Manager is a senior leadership position responsible for overseeing Able to Serve’s accounting, finance, human resources, operations, facilities, IT, and risk management functions. This role requires a seasoned, hands-on professional capable of working in a growing, fast-paced, mission-driven environment while wearing many hats.

The position is accountable for developing and maintaining strong financial practices, ensuring regulatory compliance, safeguarding organizational assets, and supporting operational excellence. This role will establish and maintain policies, procedures, and systems to ensure fiduciary integrity, efficient operations, and strong alignment with the ministry’s mission. The Finance & Administration Manager will also support strategic planning, lead the annual budgeting process, oversee major expenditures, and manage key external partnerships.

This position serves as the gatekeeper of sensitive organizational information, including legal contracts, personnel and compensation data, risk management documents, and other confidential records.

Responsibilities & Duties

Accounting & Finance

• Lead the development, monitoring, and reporting of the annual budget.
• Manage monthly closing processes, journal entries, and account reconciliations.
• Asist with the development of job descriptions, salary scoring models, and ensure proper budget alignment.
• Oversee payroll administration, compensation processes, and maintenance of employee data.
• Ensure timely filing of federal and state taxes.
• Ensure timely renewal of all nonprofit regulatory licenses.
• Oversee accurate and timely NC sales tax refund claims.
• Manage donor management systems and ensure accuracy of donor records and reporting.
• Maintain financial systems and safeguard system integrity.
• Oversee vendor selection, contract management, and vendor relationships.
• Approve major expenditures and ensure alignment with budget and policies.
• Prepare financial reports for the Executive Director and Board of Directors.

Human Resources

• Oversee HR functions including recruitment, onboarding, personnel file maintenance, and compliance.
• Maintain up-to-date personnel policies and ensure consistent application of HR procedures.
• Manage employee benefits administration (excluding compensation-related changes).
• Support performance review processes and coaching for staff.
• Maintain accurate and confidential employee records, including compensation and benefits.
• Support organizational culture initiatives, including training, team development, and staff well-being.
• Coordinate mandatory trainings and compliance requirements (e.g., background checks).

Payroll Administration

• Oversee payroll processing, including review, approval, and reconciliation.
• Ensure proper tax withholding, reporting, and compliance with payroll regulations.
• Maintain payroll systems and ensure accuracy in timesheets and employee records.
• Serve as primary liaison with payroll service providers.

Risk Management

• Maintain appropriate insurance policies and ensure coverage reflects changing organizational needs.
• Identify and assess risks, hazards, and liability exposures.
• Conduct due diligence and implement strategies to mitigate or insure against risk.
• Maintain risk management documentation, incident reports, and safety records.
• Ensure compliance with state, federal, and nonprofit operational requirements.

Facilities & Grounds

• Ensure HVAC, utilities, and facility infrastructure are properly maintained.
• Oversee facility space planning and expansion needs.
• Ensure all non-program facility spaces are functional, safe, and well-maintained.

Information Technology (IT) & Systems

• Oversee the organization’s IT systems, networking, telecommunications, and data integrity.
• Manage relationships with IT vendors and ensure system reliability and cybersecurity safeguards.
• Support staff with technical needs and coordinate troubleshooting with service providers.
• Oversee hardware and software inventory, replacement schedules, and upgrades.
• Ensure proper data backup, storage, and access protocols.

Strategic Planning & Organizational Development

• Lead the development and reporting of organizational metrics and variance analyses.
• Support the Executive Director and Board Chair with board agendas, minutes, and reporting.
• Oversee and track progress on Able to Serve’s Three-Year Strategic Plan.
• Maintain documentation and records related to legal agreements, insurance policies, personnel records, and other sensitive materials.

Volunteers & Administrative Support

• Maintain a qualified volunteer pool for accounting, administrative tasks, and groundwork.
• Oversee non-program and non-marketing operational functions.
• Perform additional duties as assigned in alignment with the role.

Compensation & Benefits

Salary Range:
$50,000 – $65,000 annually, depending on experience and qualifications.

Benefits Include:

• 80 hours of paid leave during the first year of employment (accruals throughout the year)
• Paid Christmas Break (organization-wide closure)
• Paid holidays
• Supportive, mission-driven work environment

Qualifications & Skills

• Minimum 5 years of business experience, preferably in accounting, finance, operations, or nonprofit administration.
• Strong management and leadership experience.
• BA/BS in Accounting or Finance, or equivalent experience.
• Proficiency in QuickBooks and Microsoft Office (especially Word and Excel).
• Working knowledge of computer systems and networking.
• Experience with HR management.
• Strong administrative and organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, loyalty, and professionalism.
• Willingness to learn and use new technologies such as Constant Contact, Dropbox, and Google Suite.
• Ability to work collaboratively, demonstrate strong interpersonal skills, and contribute positively to a team environment.

Reports to: Founder / Executive Director

NOTE: EMAIL RESUME AND COVER LETTER TO HR@ABLETOSERVE.ORG FOR CONSIDERATION.