Accounting Administrator

Position Summary

The Accounting Administrator position is a part-time position that oversees the organization's day-to-day financial and operational processes, ensuring accuracy, compliance, and timely execution of accounts payable, banking, payroll and financial reporting. This position serves as the primary internal contact with Lift Up Carolinas’ members and staff with financial management questions as well as the primary liaison with Lift Up Carolinas’ external accounting firm, providing financial documentation, supporting month-end close activities, and other finance-related initiatives while maintaining responsibility for internal financial operations.

About Lift Up Carolinas

Lift Up Carolinas is a nonprofit organization dedicated to supporting children and families across the greater Charlotte community. Through hands-on volunteer work and community-driven programs, we provide essential resources like clothing, food, educational support, and mentoring. 

Our operation is located at 5426 Old Pineville Road, Charlotte, NC.

From our volunteer-run thrift store to our school-based initiatives and outreach efforts, everything we do is powered by compassion, collaboration, and a commitment to lifting up those who need it most.

Together, we’re building a stronger, more connected Carolinas—one act of kindness at a time.

What makes this a great role

• Knowing that what you do directly benefits local children and families
• Working with passionate volunteers and a small employee team who are committed to our mission
• Applying your skills and experience to a variety of accounting-related activities in a dynamic environment
• Hybrid work environment with paid time off

Key Responsibilities

Accounts Payable (AP)

• Process weekly bills. 
• Gather and enter bills into Dext file management software with general ledger coding and program fields. 
• Print checks for approval and signature. 
• Process vendor payments and member/employee reimbursements by check, ACH, or electronic payment portals. 
• Maintain accurate vendor records and payment documentation. 

Divvy/Bill.com Spend and Expense Card Administration

• Oversee the Divvy/Bill.com process and be responsible for training and support of users and obtaining new and replacement cards. 
• Ensure members are collecting and posting receipts for all purchasing card transactions.
• Review card purchases for documentation and accurate account and tax entries. 

Payroll Administration

• Ensure employee payroll information is accurate and up to date. 

Banking, Cash Management and Check Processing

• Prepare bank deposits. 
• Upload deposit information and check copies with general ledger coding for revenue and to Dext file management system. 
• Upload copies of bills or receipts to Dext file management system along with general ledger account coding. 
• Maintain banking records and monitor banking activities. 
• Maintain controls on bank debit and credit cards, checks and cash.
• Prepare checks for vendor payments. 
• Coordinate authorized check signatures. 
• Maintain documentation supporting all disbursements. 
• Serve as the primary contact with banking institutions as needed. 

Monthly-End Processes and Finance and External Accounting Support

• Serve as the primary liaison with the external accounting firm. 
• Provide accurate and timely financial documentation required for monthly and May 31 fiscal year-end accounting. 
• Respond to requests for financial information and supporting documentation. 
• Coordinate implementation of accounting recommendations and process improvements. 
• Assist with financial reporting and special finance projects. 
• Maintain financial records in an organized and audit-ready manner. 

Audit Support

• Coordinate requested documentation with the external accounting firm and external auditors.
• Support audit fieldwork and follow-up requests. 
• Ensure that financial documentation is complete and organized. 

Reporting

• Prepare ad hoc financial reports. 
• Monitor revenues and expenditures by program. 
• Assist leadership with financial reporting requests. 

Miscellaneous Duties

• Scan and organize financial documents. 
• Maintain user access for banking and other financial systems. 
• Support proposals, subscriptions, and administrative finance projects. 
• Perform other duties as assigned by Leadership. 

Work Schedule

• Position’s work week is up to 30 hours a week.
• Work will be performed onsite a minimum of 6 - 12 hours a week to be available for members and staff.  Employee will be onsite Mondays due to the high level of members present on Mondays and at least one other weekday.
• Additional flexible hours off site within standard business hours. 

Desired Qualifications

Education

• Bachelor or associate degree in Accounting, Finance, Business Administration, or related field desired or equivalent work experience. 

Experience

• Experience in nonprofit financial management is preferred. 
• Experience supporting annual audits. 
• Experience working with outsourced accounting firms or Chief Financial Officer (CFO) services is preferred. 

Knowledge and Skills

• Strong knowledge of accounts payable, accounts receivable, budgeting, and financial reporting. 
• Proficiency in QuickBooks is desired. 
• Strong Microsoft Excel and Microsoft Office skills. 
• Excellent organizational, analytical, and problem-solving abilities. 
• Strong written and verbal communication skills. 
• Ability to maintain confidentiality and exercise sound judgment. 
• Ability to manage multiple priorities while meeting deadlines. 
• Commitment to accuracy, accountability, and continuous process improvement.
• Knowledge of Microsoft Teams or similar file sharing product is beneficial.

Compensation 

• Range of $25 - $45 per hour based on qualifications and experience. 

Please submit your resume and up to a 2-page summary of how you meet the qualifications listed above in the Supporting Documents section in Indeed.

** Note: This position is open to U.S. Citizens or Lawful Permanent Residents (Green Card holders). This is not a Visa Sponsored Position. This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.